It is clear that in declamation contests, a random topic is fired at the speaker on the spot, and the speaker gets just a few seconds to think over the topic. In the span of these few seconds, the speaker is expected to come up with relevant content to speak on the topic, for a specified duration. In group discussions too, speakers are given a topic to discuss and are required to come up with their content at the spur of the moment. On the other hands, in debates, the speech is often regulated by the arguments of the opponent. The steps to improve impromptu communication is important.
Such speeches, where the speaker has to be on his/her toes at all times while responding quickly to a topic, is called “Impromptu Speech”. The interviews of politicians, the US presidential debate, or even the panel discussions of TV channels are all examples of impromptu speaking. Interestingly, personal interviews also need thinking at the spur of the moment, yet we generally don’t place it under the realm of impromptu speech. The reason behind this is the questions in interviews are more or less focused around the resume of the candidate, who gets a lot of time to prepare the answers of these expected questions beforehand.
People encounter impromptu speaking situations every day. An impromptu speech can take the form of a job interview, a telephone conversation, or a chat with customer service people or co-workers. With enough practice, anyone can develop the ability to present ideas clearly in any impromptu speaking situation.
FIVE-STEP FORMULA (Steps to Improve Impromptu Communication)
It is possible to be prepared and confident even if we cannot anticipate a question’s content. Use this formula for a successful impromptu speech:
Listen ( One of the Steps to Improve Impromptu Communication)
A good response is dependent on an attentive attitude and careful listening can provide part of your response. If you agree, your reply will reflect your attention by reinforcing the other person’s words. If you disagree, you can tactfully amend or correct the original statement. Sharpen your powers of concentration to become an effective speaker. Don’t interject your own ideas before the other person has finished. Instead, focus on what is being said. This is one of the prominent steps to improve impromptu communication is important.
The advantages are:
■ People are more likely to respect and listen to your ideas when you listen to them.
■ You’ll be able to incorporate some of what you’ve heard into your reply.
■ You’ll improve your chances of commenting directly on what you’ve heard so you can give on-target responses.
Pause (One of the Steps to Improve Impromptu Communication)
Pausing before you speak allows you to refresh your thoughts and formulate an answer. A pause can add drama, allow the audience to absorb your message, or give them the opportunity to respond to humour. A silent pause is preferable to using verbal place holders.
Confirm(One of the Steps to Improve Impromptu Communication)
Repeating or confirming the question out loud provides you with a clearer idea of how to respond and will help verify the topic in case you misunderstood the question.
Tell ( One of the Steps to Improve Impromptu Communication )
Be enthusiastic but stay focused and stick to the essentials. Don’t give in to the urge to analyse every aspect of the topic.
End (One of the Steps to Improve Impromptu Communication)
Once you have said what you want to say, don’t belabour the point. Bring your comments to a close; emphasize your main point, smile, and make eye contact with your listener if possible.
Tips on Impromptu Speech:
- Look at the audience and smile.
- Stand with good posture.
- Don’t fidget.
- Not needed to grab onto the lectern.
- Don’t put your hands in your pockets.
- This gives you time to think as you speak.
- This allows audience to listen to you better.
- Helps you reduce fillers eg: umms and aahs.
- This helps to minimize nervousness.
- Focus on your subject.
- Be brief.
- Use the speech techniques you have learned, especially maintaining good eye contact.
Significance of Impromptu Speaking:
Speech is one of the fundamental qualities of human beings. Without speech, language would not have evolved, just as without different languages, different cultures would not have risen and perhaps, the human civilization would have never got its shape. Communicating is as integral a part of our lives, as is breathing, eating food and sleeping. Not a day generally passes without us speaking to our friends, family, and colleagues. If we come across such a day, we feel isolated. The significance clears the steps to improve impromptu communication.
But how many times in our daily life, do we actually think whether our words have any significance? In other words, how many times do we recollect what we said to the other person, and try to assess whether our words really added any value to the listener? Or how many times do we think we have made an impact on the listener through our words?
These thoughts don’t cross our mind very often, but when they do, we find ourselves unable to get our speech right. This assumes a bigger problem when we join the corporate circle and are asked to speak impromptu. We don’t get ideas on a topic and fail to make a good impression on others.
The steps to improve impromptu communication are needed to be implemented.
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